Specific Officer Duties as Presented in the officers manual Include (Duties may be split differently club to club):

President 

• Ensure club officers meet officer and meeting standards.
• Oversee plan to achieve Distinguished Club Program goals and ensure club is Distinguished.
• Encourage communication and leadership development by promoting CC, AC, CL and AL awards.
• Ensure club has an ongoing membership-building program.
• Attend and vote club’s proxy at district council meetings or authorize a club member to do so.
• Attend regional conference and International Convention and vote club’s proxy or send proxy to district governor.
• Oversee administrative operation of club in compliance with the Club Constitution and Bylaws.
• Maintain relationships with the district and with Toastmasters International.
• Schedule and chair monthly executive committee meetings.
• Arrange for a replacement if unable to attend a club or executive committee meeting.
• Search for leaders, ensure all club offices are filled for the succeeding term and ensure timely elections are conducted.
• Ensure meeting starts and ends on time.
• Make sure guests are warmly and enthusiastically welcomed and introduced.
• Allow time before and after the meeting to speak with guests.
• Read and/or display the club mission at every meeting.
• Discuss the Distinguished Club Program and the club’s progress and achievements in it.
• Recognize member achievements in Toastmasters and in their personal lives.
• Report on the “Moments of Truth” the club is achieving.

 

Vice President of Education   

• Plan club meetings, completing schedules and assign ments at least three weeks in advance and confirming each schedule five to seven days before the meeting.
• Note participation in the educational program.
• Get commitment from members to earn the next level of achievement and track their progress toward these awards.
• Orient new members to the Toastmasters program within two meetings after they join.
• Assign every new member a mentor.
• Attend club executive committee meetings and preside when the president is absent.
• Attend district council meetings and vote the club’s proxy.
• Vote at regional and international business meetings.
• Assign each new member to be a Table Topics participant at the first meeting after joining, to a meeting role at the third meeting or earlier, and to give the Ice Breaker manual project at the fourth meeting or sooner.
• Ensure a club member conducts The Successful Club Series programs Evaluate to Motivate, Moments of Truth, Mentoring, and Finding New Members for Your Club at least once per year.
• Monitor club performance quarterly in cooperation with the club president.
• Initial speakers’ Project Completion Records and ensure eligible members fill out their award applications.
• Preside over the meeting when the president is absent.

 

Vice President of Membership

• Promote the goal of 1 new member per month and, if the club has fewer than 20 members, achieving 20 members by year-end or sooner
• Promote club/Toastmasters International membership building programs and conduct a minimum of two formal club membership programs annually
• Follow up on and keep track of guests, new members joining, and members not attending meetings
• Explain the educational program to all prospective members, get their commitment to join and collect membership applications.
• Bring the applications to the club for voting and, if the members are accepted, collect dues and fees and give them to the treasurer with the applications
• Greet guests and have each complete a guest card
• Report on current membership, promote membership campaigns, and welcome new members
• Work with the president and vice president education to ensure each new member is formally inducted at the first meeting after being voted in by the club
• Help guests wishing to join complete the Application for Membership
• Speak with fellow members to determine if their needs are being met.

 

Vice President of Public Relations

• Protect and publicize the TI brand
• Promote the club to local media
• Website and/or club newsletter maintenance
• Join a TM Moderated Social Networking Web site
• Promote membership programs

 

Treasurer

• Prepare a budget to be approved by the executive committee and membership within one month of taking office.
• Provide the bank with a new signature card by July 1/ January 1.
• Prepare and send dues statements by August 15/February 15.
• Collect and pay dues to World Headquarters by October 1 and April 1, and work with the vice president membership to contact members who have not paid dues. Pay dues online by going to www.toastmasters.org.
• Submit  new member applications and dues to World Headquarters within 48 hours after receipt.
• Add new members online.
• Pay bills as due.
• Keep records of all financial transactions.
• Present verbal and written financial reports to the executive committee quarterly (October 15, January 15, April 15 and July 15).
• Submit club accounts for audit.

 

Secretary 

• Maintain accurate membership roster and give it to treasurer to submit with dues.
• Submit new club officer list to World Headquarters within 10 days after elections via Web site or mail. Also, submit any changes to club officers immediately to WHQ.
• Handle general club correspondence.
• Keep club files, including the club charter, Con sti tution and Bylaws, minutes, resolutions and correspondence.
• Record and read meeting minutes.
• Greet members and guests.

 

Sergeant at Arms 

• Arrange the room at least 10 minutes before the meeting begins. Make sure the lectern is in place, the banner displayed, evaluation forms and ballots distributed, awards, catalog, progress chart and educational material displayed, place cards arranged and name badges available.
• Greet members and guests and arrange for guests to sit with members.
• Greet the area governor and other visiting officers and escort them to the club president.
• Arrange for food service at meal meetings.
• Ensure the meeting starts on time.
• Collect ballots and tally votes for awards.

So you want to become an officer? Here is what you should do:

Talk to one of the current officers, and see what roles are available. We will be having an election soon, for a six months term.

So think about it….

Become an officer, is one of the most rewarding experiences that you can have. Think about it. 6 months from now, once you finish your term, and seeing the progress that you have accomplished in your personal and professional life. Imagine, how you are becoming an effective team player, in one of the most reputable organizations in the world.